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| User Account Termination Policy & Guidelines
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The Department of Chemistry utilizes an "Exit Interview Form" as a formal procedure
for capturing information about departing employees. The form is available from
the Chemistry Administrative Office. All departing employees and graduate students
are required to complete the Exit Interview Form before they leave the department.
Included on the Exit Interview Form is an interview visit with IT Shop personnel
where we are given the opportunity to determine the departing user’s plans and
whether he/she has any need for continued IT support (e-mail for example) from our
department. If the departing user has no need for continued support, their
departmental account will be terminated immediately. If the user does have a need
for continued support then they will be given an opportunity to keep their account
open for up to 3 months.
The account status, including the user's account termination date is noted on the
Exit Interview Form which is kept and appropriately filed by the Chemistry
Administrative Office staff.
Any request to maintain a user account beyond 3 months after a user's departure
date requires sponsorship by an active faculty member or a department administrator
and an Account Sponsorship Application form
is required to be filed with the IT Shop. Sponsored accounts expire 6 months from
the date of sponsorship unless they are renewed.
IT Shop staff conduct a periodic review of the propriety of our user accounts.
These reviews usually coincide with the beginning of each new semester.
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